Special Event Building Use Application

DEFINITION OF SPECIAL EVENT: Any event other than our regularly scheduled services. Examples: weddings, funerals, showers, mother/daughter events, banquets, men's and women's breakfasts, etc.

INSTRUCTIONS: Please fill in the blanks and check all of the applicable areas of need.

* Please submit this application at least one month in advance of the event (preferable), but no later the two weeks prior.

PURPOSE

The purpose of this policy is to summarize the guidelines established regarding the usage of the
Destiny facilities, including the nature of permitted use, the manner in which this usage may be requested and
authorized, and the responsibilities assumed by its users.

POLICY FOR BUILDING USE

Destiny Foursquare welcomes the use of its facilities by members and non-members whose
objectives are deemed by the Church to be fitting. Business events will be considered on an
individual basis at the discretion of church leadership and only those events fitting for the mission of
the church will be considered. Non-member personal events must be approved on an individual,
case-by-case basis, by the church staff/Council as outlined in this policy. The primary use of the
building and all its facilities shall be for regular and special worship services and related activities.
This shall take precedence over all other building uses.

SCHEDULING

Congregational events have scheduling priority. All events shall be scheduled through the church
office to avoid conflicts. Events scheduled for Saturday night must be done by 9:00 p.m. to allow time
for arranging the church for Sunday services.

USER RESPONSIBILITIES

The ultimate responsibility for the protection and maintenance of this congregation's facilities during
use rests with the individual leaders of the various groups using the facilities. However, because of
varying levels of familiarities with the operations of the facilities, the following responsibilities are
attached:

1. When the use of the facility is by a member of Destiny, the Destiny department or group
leader is considered to be responsible for ensuring proper cleanup, building security, etc.,
during and at the conclusion of each use.

2. When the use of the facility is by a non-member of Destiny, an Event Coordinator will be
present during the building usage.

APPLICATION FOR USE

This form shall be completed in full for event use. The church staff, Council, or Event Coordinator have the authority to disapprove of any application for use.

FEES

There is a charge for use of the church as well as an additional, but refundable, damage deposit that
must accompany all non-congregational events after the acceptance of a request. Deposits will be
returned after the event, provided that the facilities are left in a condition equal to or better than that in
which they were found. Damage deposits will not be returned in the event custodians require extra
time and effort when returning the building to normal use as a result of these events.

CONDITIONS OF USE

All groups using the building will be bound by the following conditions:

1. Building use is limited to the area(s) requested and restrooms.
2. Groups are liable for damage resulting from the use of congregational property or equipment.
3. Renter must provide adult supervision for all events.
4. The use of alcoholic beverages and illegal drugs is strictly prohibited. Smoking is
prohibited in the church buildings and bathrooms but is permitted in the parking lots.
5. At no time shall any of the properties of Destiny Foursquare be used for illegal purposes or
purposes unbefitting a place of Christian worship. If questions arise in making this
determination, the pastors of Destiny shall be consulted in deciding questions of appropriate
usage.
6. All rooms shall be left in the same condition in which they were found. The using group shall
assist in returning all furniture, including utility tables and chairs, to their original location, and
place all bagged trash in the parking lot dumpster.
7. No unsupervised use of the nursery is permitted. If the nursery is used, an adult (18 years or
older) must be present at all times. Children are not to be left unattended.
8. Children and youth may not use the building and grounds unless they have adult supervision.
Any group bringing children must provide adequate child-care for their safety.
9. Please limit decorations to tabletops. Tacks, scotch tape, glue, or like products, may not be
used on the walls or ceiling.
10. All items you are supplying for the reception must be delivered/removed during the times
specified for your event, due to our limited storage space. We are not responsible for loss or
damage to any of these items.
11. No damage may be done to the greenery, silk flowers, and pictures. They may not be moved
or removed except by the event coordinators or church staff.
12. Only identified trained persons may operate the sound and media equipment. If you require the
use of audio equipment an operator will be provided.
13. Baskets are not furnished by the church. Please do not remove items from church baskets for
event use.
14. Please be prompt in your agreed upon departure time as the church may be scheduled for another
activity.

EVENT POLICIES AND PROCEDURES

1. Sanctuary is suitable for up to 257 guests. (RC code). Center aisle allowed, side chairs next to
ramp cannot be moved.
2. When tables are used for meals in a sit-down-style reception, seating depends on table
arrangement and the number of guests. Consider the children’s room for reception (seats 75 comfortably).
3. When hosting a cake and punch reception, using only setup tables, seating depends on table
arrangement and the number of guests.
4. Please limit decorations to tabletops. Tacks, scotch tape, glue, or like items, may not be used on
the walls or ceiling.
5. For reasons of safety, packets of rice, birdseed, flower petals, confetti, may not be distributed to
guests. Tiny bubble bottles are permitted outside, to be handed out as guests are leaving.
6. No damage may be done to the greenery or silk flowers. They may not be moved or removed,
except by the Event Coordinator or staff person.
7. No candles are permitted in the sanctuary, except on candelabras. No candles are allowed in the
aisles because of fire hazards. Only drip-free candles are allowed. Unity candles are permissable.
8. You are responsible for any rentals beyond that which the church owns. Any floral stand or other
items rented for your wedding must be delivered and picked up within the time set aside for your
wedding and reception. We do not have the space to store items.
9. No alcoholic beverages or drugs of any type are allowed on the church premises at any time.
10. Smoking is prohibited in the church buildings and bathrooms but is permitted in the parking lots.
11. The church cannot be responsible for anything lost, stolen or damaged. Please do not leave
clothes and personal items at the church prior to or after the event.
12. If you wish to leave flowers for the church to use, please let the Event Coordinator know.
13. Table cloths may be rented from Servall using Destiny’s account. Please let the Event Coordinator
know if, and how many cloths you will be renting. The cost of rentals will be billed and paid prior to the event.
14. The church will provide the following services and equipment:
• Room Setup
• Coffee Dispensers
• Tables/Chairs
• Water Pitchers
• Clean-Up (the renter's help is much appreciated)

FOOD

1. You are welcome to have a sit-down meal and cake reception, allowing for the room size
constraints for accommodations.
2. The host or bride and groom are responsible for providing the following:
• A decorating team
• All tableware (plates, napkins, cups, tablecloths and plastic utensils)
• Centerpieces (flowers, candies, balloons, etc.) and decorations
• Cake and punch (non-alcoholic), nuts, mints, ice, etc.
3. All food items must be prepared off-site (i.e., catering or personal preparation)
4. Food waste of any kind cannot go down our drains. Please plan to wash dishes off-site, after the event.
5. Allowable foods: Finger foods, sandwiches, fresh fruits/vegetables, salads, pizza. Foods to be
served must be approved by the event coordinator.

MEDIA AND TECH

IMPORTANT: Event media is absolutely required to be in our hands a minimum of two full days prior to the event. We reserve the right to dismiss any media turned in after the deadline. No last-minute media will be accepted on the day of the event.

Please list the desired media below, include an event media script/service order (if warranted), and email to tech@destiny4square.org by the required deadline (2 full days before the event).

Media Technicians are an extra cost, in most cases. See the Associated Fees section below.

ASSOCIATED FEES

FEE SCHEDULE
Payment is due two full days prior to the event. Checks may be written out to "Destiny Foursquare Church".

FUNERAL services for Destiny members are provided at no cost. The deposit fee (see below) still applies.

BASE COST, FOR 2-HOUR EVENT USE (includes additional half-hour setup time for free):
Deposit: $100.00 (refundable, if no damage)
Church Sanctuary: $200.00 (members of Destiny, ½ price)
Youth room: $25.00
Nursery: $25.00
Children’s Room: $50.00
Office Building Classrooms: rentals starting at $50.00 (contact for additional information)

$25 each additional hour, for each room, utilized.

Sound / Media Technician: $50 for the first 2 hours, per tech, $25 each additional hour on the premises.
Event Coordinator / Housekeeping Fee: Included in the rental price for the first 2 hours, $25 each additional hour (including set-up and time until building is locked)
Date
Date
Date

Check all that apply.

Check all that apply.

What is to be served?
Style of serving?
Who will participate?
Who will serve?

IMPORTANT: Event media is absolutely required to be in our hands a minimum of two full days prior to the event. We reserve the right to dismiss any media turned in after the deadline. No last-minute media will be accepted on the day of the event.

Please list the desired media below, include an event media script/service order (if warranted), and email to tech@destiny4square.org by the required deadline (2 full days before the event).

Sanctuary sounds system requires one of our official sound technicians for operation. No exceptions.


Check any that apply.

Please describe any other requests not mentioned on this application form.

SIGNER, BELOW, HAS READ AND AGREES TO THE FOLLOWING STATEMENT:

“I understand that, as God has blessed Destiny with this facility, accompanied by the responsibility of its maintenance and care, it is my responsibility to treat the building with appropriate respect and to return the facility to the condition equal to or better than that in which they were found. I agree to abide by all of the listed policies, procedures, conditions of use, and to pay all applicable fees by the required deadline.”

Today's date.

Date

NEXT STEP...

A staff member from Destiny Foursquare Church will contact you after your application is reviewed and approved. You will need to make a deposit/payment at the office before the event is finalized.

Please feel to call us at (605) 348-7958, or email at destiny@destiny4square.org, with any questions or concerns.

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